Prepare Windows before installation
Apply current Windows updates, reserve a stable LAN address, and choose a data disk with enough free capacity. A wired network is preferable for large photo and video libraries. Use a standard Windows account for routine administration and keep the machine physically protected.
Install and start webcool
Run the installer
Download and run setup.exe. The application is normally installed under C:\Program Files\webcool, while durable program data belongs under C:\ProgramData\webcool.
Choose the storage location
Point the main library to a dedicated data disk instead of the system partition. Create clear folders for documents, photos, videos, and backups.
Open only the required firewall access
Allow the webcool service on trusted private networks. Do not create a broad public-network rule unless you fully understand the exposure.
Verify LAN access
From another device, open http://windows-lan-ip:8080 and test sign-in, upload, preview, download, and recycle-bin recovery.
Make the service reliable
- Use a fixed LAN address or a DHCP reservation.
- Keep administrator and everyday accounts separate.
- Confirm the service starts after a Windows restart.
- Monitor free space on the system, data, and backup disks.
- Back up the data and configuration to an independent device.
Remote access: do not expose the management port directly to the internet. Use a VPN or a hardened HTTPS gateway with strong authentication and regular updates.
Troubleshoot common access problems
If another device cannot connect, first verify that both devices are on the same LAN, then confirm the server IP and port, the webcool process, and the Windows Firewall profile. If local access works but another device fails, the firewall or network isolation is usually the next place to check.
Frequently asked questions
Should data stay on drive C:?
The application can be installed there, but a growing library is easier to manage on a separate data disk.
Why does localhost work while my phone cannot connect?
Check the LAN IP, the private-network firewall rule, Wi-Fi client isolation, and whether the phone is on the same network.
Can Windows sleep while serving files?
No. Configure power settings so the server remains available, while allowing displays or unused disks to save power when appropriate.